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Exhibitor Information


The Society for American Music invites you to participate in our upcoming conference to be held at the Westin Ottawa Hotel, 17 - 21 March 2010. Those who attend our conference have many interests in American music, but they teach and perform in all areas of music and are always interested in new publications of scholarly works, textbooks, scores, and recordings. Many make library selections for their universities. With reduced travel funds at colleges and universities, faculty travel is often limited to one conference each year. We look forward to providing our attendees with a comprehensive display of the most recent books, periodicals, sound recordings, videos, software, CD-ROMs, and musical instruments.

Reservations: The deadline has been extended! Please submit your reservation form for exhibiting or advertising by February 1, 2010. You may email your form to Mariana Whitmer.

Publishers who are unable to attend, but wish to have their titles exhibited should contact The Scholar's Choice. They have provided a combined book exhibit at our conferences for many years and are familiar with our discipline and conference attendees. If you only have one or a few titles, they can generate sales and will also take orders. Contact Mary Lynn Howe by email or phone (585-262-2048 x.111).

Exhibiting at the Conference

The exhibit area will be in the Governor General Ballroom II, in the middle of the conference sessions. The exhibits will be open Thursday morning through Saturday late afternoon. It is staffed at all times, and free coffee is provided. The Exhibit Room is where attendees congregate and network, thus providing maximum exposure for exhibitors. A floor plan of the meeting space is provided for your convenience.

Rates: $175.00 for the first table; $95.00 for each additional table.

All exhibitors receive a listing on the Society's web site, a listing in the program and one complementary registration to the conference.

(Internet connections and electrical service can be obtained directly from the hotel. Contact information will be provided upon receipt of completed reservation form.)

Schedule:

Exhibit Set-up:

Wednesday, March 17

3:00 pm– 7:00 pm

 

 

 

Exhibit Hours:

Thursday, March 18

8:00 am – 5:00 pm

 

Friday, March 19

8:00 am – 1:00 pm

 

Saturday, March 20

8:00 am – 4:00 pm

 

   

 

 

 

Exhibit Tear-down:

Saturday, March 20

4:00 pm – 10:00 pm

Westin Ottawa Meeting Area:



Advertising in the Conference Program

We also welcome advertising in our conference program. (A PDF of last year's conference program is available here.)

MECHANICAL SPECIFICATIONS AND PRICES

Overall program size: 8 ½” high x 5 ½” wide. Black and white ads only. 600 or 1200 dpi. Electronic files (PC format only) required.

Full page ad: 7 ¼” high x 4 ½” wide

Half page ad: 3 ½” high x 4 ½” wide

Rates: Full page: $ 100.00 (last page $125.00)

Inside back cover: $150.00

Outside back cover: $200.00

Half Page: $ 50.00

Deadline for advertisement copy is March 1, 2010.

 

For additional information, contact Mariana Whitmer at the Society for American Music.