Society for American Music Handbook
(rev. October 2015)
Policies and procedures of the Society are described in detail in the Society's Handbook. For more information concerning the responsibilities of the various officers and committees, follow the links below.
Important Society dates and deadlines
Information on specific offices:
GENERAL INFORMATION FOR COMMITTEES
All appointees shall be members in good standing in the Society.
2. Appointment and terms
Committee chairs and committee members are appointed by the President. The terms vary according to committee, however, no committee chair or member is to serve for more than four consecutive years on the same committee. Appointments should be made on a rotating basis to ensure continuity of membership, and with a consideration of developing the leadership and visibility of the Society's diverse members.
Budget requests for committee activities must be submitted to the Finance Committee for inclusion in the budget preparation and circulated to the Board.
In a timely fashion, all committee chairs must submit a written report to the Secretary for circulation to the Board before its Spring and Fall meetings. The President may request reports at other times as well. At the President's discretion, committee chairs may report orally to the members at the annual business meeting.
5. Attendance at meetings
Committee chairs may be invited to attend those Board meetings at which deliberations of direct import to their committee business are being held. If such deliberations require attendance at interim Board meetings, the President may approve reimbursement for half of the travel expenses, upon request.
The Standing Committees of the Society are organized into councils. Each council reports to a specific member of the Board.
Honorary Membership Committee (ad-hoc)
Currently active committees
Program committee for the annual conference
Local arrangement committee for the annual conference
Representative to the Committee on the Publication of American Music
Representative to US-RILM
Representative to ACLS
Board Liaison to Student Forum
Guidelines for Transferring Records to the Archives
Guidelines for Weeding Records
Records Retention Schedule
PROCEDURES FOR AMENDING THIS HANDBOOK
Changes and additions to the Handbook shall be made by the Executive Director as necessary due to Board actions and will be reviewed annually. The Handbook should be checked for consistency and accuracy every five years by a committee of the Board designated by the President. A dated copy of the Handbook is saved annually as a PDF and kept on file. Once the Board has accepted a revision, this version of the Handbook is dated. Once the revised version of the SAM Handbook has been uploaded to the website, that shall be considered to be the authoritative version.