2. Attendance at Meetings
3. Approval of Publications
The Publications Council meets at the annual conference (more frequently if necessary) to discuss all matters pertaining to the Society's publications. It reports directly to the Society's Board and is expected to present policy issues to the Board for action. The Board expects this Council to be a powerful forum for the exchange of ideas, problems, and visions, and to be a strong advocate for the centrality of publications in the mission of the Society.
The Council is comprised of the immediate former President of the Society, who serves as Chair for two years, the editors of the Society's publications, and the website maintainer.
The Board appoints the editors of the Journal of the Society for American Music, the Bulletin, and the Directory, and appoints the Advisory Editorial Board of the Journal, in consultation with the editor and the publisher.
2. Attendance at meetings.
Editors may be invited to attend those Board meetings at which deliberations of direct import to their work occur. If such deliberations require attendance at interim Board meetings, they may receive, with approval of the President, financial assistance in the amount of half of the transportation expenses to the meeting.
3. Approval of publications
The Board must approve any publication that bears the Society's name. Publications other than the Journal of the Society for American Music, the Bulletin, and the Directory are screened by the Publication Council and forwarded to the Board with recommendations for action.
a. The Journal of the Society for American Music (hereafter JSAM ) is the journal of the Society. It is owned by the Society and published by Cambridge University Press. It is issued quarterly and is devoted to all aspects of American music and music in America.
b. The editor is appointed by the Board for a term of three years, with a possible two-year extension subject to SAM Board approval. The Editor is responsible for publishing three complete volumes of the journal: the Editor's official term commences with the start of a new volume number (rather than according to a calendar month). To prepare for this transition, the Editor-designate shadows the previous Editor for approximately 6-9 months before assuming the editorship. It is advisable for the Editor-designate to attend the Publications Council Meeting at the annual conference before their term begins. A committee for the recommendation of a new editor of JSAM will be convened two years before the appointment is to take effect, to ensure adequate lead time for the new editor to arrange for release time and staff support.
c. The editor is responsible for establishing and maintaining a production schedule for JSAM that assures its publication in timely fashion, for upholding standards of incisive and relevant contents, and for following editorial and production guidelines that place JSAM among the leading scholarly journals in music.
d. Editorial Board
The Editor recommends an Editorial Board, chosen from the membership of the Society, to the President for approval. The Editorial Board has twenty members, each serving a four-year term. These are staggered so that five are replaced each year.
e. Editorial Staff
In consultation with the Editor, the President of the Society shall appoint a book review editor, a recorded sound editor, and a multimedia editor who will be charged with soliciting, editing, and submitting reviews to the Editor. In consultation with the Editor and Cambridge University Press, reviews are scheduled for publication. Editors are always active members of the Society in good standing, and their appointment is approved by the Board.
1. All review editors are appointed for a three-year term, which is non-renewable under normal circumstances. Each term commences with the start of a journal volume number (rather than according to a calendar month); review editors are responsible for editing reviews for three complete journal volumes. To prepare for this transition, new editors will shadow their predecessors for six months or more. It is advisable for incoming editors to attend the Publications Council Meeting at the annual conference before their term begins. In the event that an editor resigns during his/her term, a replacement would be appointed for the remainder of that term. Reappointment for a subsequent full term would be considered if the replacement term is for three years or less (i.e., less than 50% of a full term).
2. Appointments of the different review editors are based on the calendar year (terms ending in December) and are staggered so that one individual is appointed to one of the posts every two years.
f. Book, Recorded Sound, and Multimedia Reviews
Reviews of books, recorded sound, and multimedia material are published in JSAM and are primarily limited to those items that deal substantively with American music, are intended to elicit major discussion, point out conjunctions, and add significantly to the literature or repertoire on American music. Submissions that provide new knowledge, and works that are deemed to be substantial, universal, and enduring standard sources will normally be reviewed in JSAM .
Standard popular recordings, recordings that are widely reviewed in the mainstream press, or new recordings of works frequently recorded normally should not be reviewed unless a reviewer can contribute something not found elsewhere. Also not normally reviewed are printed works of music (except for critical editions or editions of unusual interest), music education materials, classroom materials, consumable workbooks, trade press, children's press, Festschriften honoring Americans, or outdated materials. However, the review editor, in consultation with the Editor, may decide that an exceptional case affecting a large segment of the membership will merit special consideration.
Before sending a book, record, or multimedia item to a reviewer, the review editor will make a predetermination of (a) the probable merit of the item; (b) the relevance of the item to the Society's membership; and (c) the appropriate nature and length of the review.
2. Review Process
Review editors should receive all materials for review (materials received by the JSAM editor or the Press shall be forwarded to the appropriate review editor). All books should be sent to the JSAM book review editor, who will choose the books to be reviewed in JSAM and send the remainder to the Bulletin book review editor. Each JSAM review editor should keep a master list of all review materials received and which items have been sent to reviewers. They should maintain an updated list of reviews and reviewers in correspondence with both the Editor and the Press. Decisions about potential reviewers, whether to group reviews, and all other matters affecting the content and length of the reviews are the purview of each individual editor, consulting as necessary with the Editor. Review editors should not serve as reviewers in other media or their own during their period of appointment.
Reviewers are chosen carefully, and are persons of recognized authority and integrity. They may be members of the Society, but are not required to be so. Requests to graduate students to serve as reviewers should be made with great caution so as not to jeopardize their futures in the job market. The review editor shall send a standardized initial communication to a potential reviewer. Upon a positive response, the item to be reviewed shall be sent, with standard guidelines on content and intent of the review, word length, a suggested deadline (normally three months) and a statement to be signed affirming that the reviewer is unbiased and has no conflict of interest in reviewing this record, book, or multimedia material. A statement concerning copyright clearances shall be sent by the Press at the time that proof sheets are circulated to the reviewer for final approval. Unsolicited reviews may occasionally be accepted at the discretion of the appropriate review editor, if both the material to be reviewed and the reviewer meet Society criteria.
4. Length of the Review
The following are general guidelines; exceptions may be made at the discretion of the editors. All reviews should be no less than 400 words nor more than 1,200 words. Flexibility to assign more extensive reviews and review essays is at the discretion of the review editor in consultation with the respective Editor.
5. Responses to reviews
Communications that respond to reviews may, at the discretion of the editor, be printed in JSAM. Communications that contain personal attacks on reviewers will be rejected or edited to remove anything of a personal nature. Corrections of fact and well-reasoned contrary opinion that, in the judgment of the review editor, in consultation with the Editor-in-Chief, have merit in themselves, will be printed under the respective “Communications.”
The indexer works chiefly with the staff of Cambridge University Press to produce an annual index of authors and titles of articles, illustrations, and reviews, which is printed in the fourth number of each volume.
h. US-RILM Abstracts Coordinator
The US-RILM abstracts coordinator facilitates and assures complete coverage of articles and reviews published in JSAM through collection of abstracts written by contributors to the journal. The coordinator works with the editor to prepare and distribute abstracting instructions, collects completed abstracts, and sends them to the US-RILM office.
The Society for American Music Bulletin is published three times yearly and provides a timely and informal means by which members communicate with each other. Issues contain short feature articles; reports on activities of the Society and its members; reviews; information about recent and forthcoming publications, upcoming conferences and calls for papers, concerts, broadcasts, meetings, and events; editorials, communications, and notes and queries.
b. The production of the Bulletin is the responsibility of the General Editor. The President, in consultation with the Chair of the Publications Council, appoints the General Editor (following Board approval), for a term of three years. The General Editor’s term formally commences at the start of the calendar year (coinciding with the Winter issue of the Bulletin), but the editor will typically shadow their predecessor for 3-6 months to ease the transition. It is advisable for the incoming editor to attend the Publications Council Meeting at the annual conference before their term begins.
c. The general editor is primarily responsible for soliciting, collecting, curating, and editing the content of the Bulletin, which is published online at the society’s website three times each year. The editor coordinates with the Public Relations chair to publicize announcements of the Call for Content on musicology, theory, and music library listservs; collects submissions via e-mail; solicits specific submissions by society members and/or Committees and Interest Groups; edits all submissions for content, length, and syntax; approves and incorporates the book reviews edited by the Book Review Editor; and sends the final content to the Layout Editor for .html coding and layout. The position entails about 15-20 hours of work on each of the three yearly issues within about a three-week span.
d. Calendar of suggested inclusions in the Bulletin:
Winter issue (January):
Feature article on the venue of the upcoming annual conference
Silent Auction announcement
Announcements of committee meetings to be held at annual conference
Summary of fall Board actions
Publication of bylaws changes to be voted on at annual meeting
Index of previous volume
Spring issue (May):
Illustrated report of annual conference
Summary of Board and Society actions at annual and other meetings
Special reports on honorees and award winners, honorary member, citations
Call for papers for next annual meeting
Call for nominations for officers and Board
Solicitations of nominations for Lowens award
Fall issue (September):
Short announcement concerning the annual conference
In all issues
Publication and copyright information
Change of address information
Notice of where to send materials
Letter from the President
List of scheduled conferences
List of officers
Other information that may appear in any issue:
Book/media reviews (on a space-available basis)
List of new members
Members in the news
Student Forum report
Letter from foreign correspondents
Advertisements from publishers and other organizations
e. Guidelines for Bulletin General Editor
1. Feature articles
These are solicited, unsolicited, or reprinted from secondary sources with limited circulations. They may deal with current special events, historical discoveries of significance or of interest, persons honored by the Society, or with research centers and sources of value to members. While all articles are subject to judicious editing, major changes are not made without consultation with the author.
2. News of the Society
Minutes of meetings are not printed in their entirety. All important actions of the Society are covered in separate articles or are summarized briefly, at the discretion of the General Editor. The General Editor works with the Program and Local Arrangements Chairs of conferences concerning advance and follow-up publicity.
3. Notes about members
These deal briefly with activities of members. For composer members, premieres and special honors are noted, but performances of works normally are not. (See item 4 below.) An attempt should be made to use all items submitted by members; other items will be added from news releases and other sources when appropriate.
Certain performances of special interest may be mentioned in the “Bulletin Board” section. Criteria: historical significance, special observance, or unusual format or venue. Limited space precludes listing all performances of American music.
5. News of other societies
Limited to brief mentions of meetings and calls for papers.
f. Editorial staff
In consultation with the Chair of the Publications Council, the President of the Society shall appoint a Bulletin book review editor, a Bulletin media editor and a Bulletin layout editor. These editors are always active members of the Society in good standing, and their appointments must be approved by the Board. The Book Review Editor, the Media Review Editor, and the Layout Editor report to the General Editor of the Bulletin and are members of the Publications Committee.
Review editors and the Layout Editor are appointed for a three-year term. Each editorial term formally commences at the start of the calendar year (coinciding with the Winter issue of the Bulletin); editors will need to shadow their predecessors to ease the transition. It is advisable for incoming editors to attend the Publications Council Meeting at the annual conference before their term begins. Appointments of all three editors coincide with the term of the Bulletin editor.
g. Bulletin Book Review Editor
The book review editor is responsible for soliciting and commissioning reviews for all books submitted to the society that are not selected for inclusion in JSAM. The Bulletin includes an average of 5 reviews per issue. The first duty is to review all incoming books for suitability for review. Reviews are then commissioned with faculty and graduate students (often as “mentored reviews” with their respective advisors) at least six months ahead of the deadline for each issue. The editor is responsible for mailing books out to the reviewers. Once the review is completed, the editor provides feedback, revisions, and copyedits to the author. The extent of this editing varies greatly with respect to time commitment, but on average each review receives 1.5 hours of attention before it is returned to the author. Once the final review is submitted, the editor does another round of proofing in preparation for submission to the Bulletin General Editor. In total, each book review receives about 4 hours of total time (including commissioning process, correspondence, editing, etc.), with the total commitment of approximately 60 hours for the three issues published each year.
h. Bulletin Media Editor
The media editor is responsible for soliciting and commissioning reviews of recorded sound and multimedia products that are not selected for inclusion in JSAM. The Bulletin includes an average of 3 reviews per issue. The Media Editor should be in touch with the JSAM review editors to coordinate which products/CDs/DVDs/websites/etc. are suitable for review in the Bulletin. Reviews are then commissioned with faculty and graduate students (often as “mentored reviews” with their respective advisors) at least six months ahead of the deadline for each issue. The editor is responsible for mailing out review material to the reviewers. Once the review is completed, the editor provides feedback, revisions, and copyedits to the author. The extent of this editing varies greatly with respect to time commitment, but on average each review receives 1.5 hours of attention before it is returned to the author. Once the final review is submitted, the editor does another round of proofing in preparation for submission to The Bulletin General Editor. In total, each media review receives about 4 hours of total time (including commissioning process, correspondence, editing, etc.), with the total commitment of approximately 36 hours for the three issues published each year. The media editor holds the position for three years.
i. Reviews Procedure
1. The editor of JSAM and the JSAM review editors will periodically send to the Bulletin Reviews Editors any materials that they deem worthy of review and of interest to the SAM membership. The JSAM Book Review Editor should mail surplus books directly to the Bulletin Book Review Editor quarterly, unless there is another mutually agreeable arrangement. The JSAM Media Editor should mail surplus books directly to the Bulletin Media Editor quarterly, unless there is another mutually agreeable arrangement. The Bulletin Reviews Editors will decide whether these publications merit review in the bulletin.
2. In consultation with the Bulletin Editor, the Reviews Editors will decide the general length of reviews. The Reviews Editors will attempt to ensure balanced coverage of time periods and music styles. When possible, SAM members should be chosen as reviewers. If no member has adequate expertise, then nonmembers who are appropriate specialists may be engaged.
3. Both Reviews Editors should refrain from writing book reviews for JSAM, the Bulletin, and the Website during their appointments.
j. The Bulletin Layout Editor
The layout editor is responsible for the .html formatting and visual layout of each issue of the SAM Bulletin. The layout editor collaborates with the general editor, book reviews editor, media editor, and society webmaster to ensure that the Bulletin’s contents are accessible and engaging across multiple browsing platforms. The ideal candidate should possess experience with both .html coding and image editing, and express an interest in exploring new possibilities in the online presentation of the Bulletin. The position entails approximately 10-15 hours of work on each of the three yearly issues, usually with a rapid turnaround within one or two weeks. The layout editor holds the position for three years.
Organization of Website
There will be a special section of the SAM website allocated for Reviews; this should be linked to the home page and also to the Bulletin . Reviews will be grouped under the same title used for the Bulletin , e.g.: Winter 2008, Spring 2008, Summer 2008, with most recent publications at the top of the page. Items will continue to be added in this manner.
Indexing Web Reviews
The Reviews Web page will contain an index that contains authors' names and reviewers' names, to be updated with each new issue. The Website Committee will be working on a search feature to the SAM website, which will aid in finding reviews.
a. The Directory is published annually through the main office of the Society.
The Executive Director maintains the Society's database, including current membership, current committee members, changes of address, and current contact information. The Executive Director prepares the text and indexes, formats the pages, and produces page proofs by 15 July for publication 15 August, or as close to these dates as possible to include as many current members as possible.