Special Appointments

 

 

SPECIAL APPOINTEES OF THE SOCIETY

General Information


Special Appointees currently serving:

  1. Archivist
  2. Conference Manager (currently vacant)
  3. Executive Director
  4. Representative to the Committee on the Publication of American Music
  5. Representative to US-RILM
  6. ACLS Delegate
  7. Board Liaison to Ad Hoc Committees & Appointees
  8. Board Liaison to the Governance Council
  9. Board Liaison to the Interest Group Council
  10. Board Liaison to the Honors, Awards, and Subventions Council
  11. Board Liaison to the Outreach Council

 

GENERAL INFORMATION

1. Appointments

Special appointments are made by the President, in consultation with the Board. The President provides a written charge for every appointee, making it clear to whom each should report, in what forms, how often, and under what circumstances, and specifying annual or more frequent reports, budget requests, and attendance at meetings. All charges are made available to the Board.

2. Removal

After consultation with the Board, the President may remove from such appointed position those unable to fulfill their charge.

3. Reports

Unless otherwise requested, appointees make an annual written report for the Board's spring meeting.

 

CURRENT APPOINTEES


1. Archivist

The archivist is charged to: acquire, organize, deposit, and monitor the maintenance of the Society's archives, which are the property of the Music Division of the Library of Congress; assist the Music Division personnel when necessary in providing service to readers and inquirers on the materials in the archives; and ensure that all pertinent materials generated by the Society, its officers, committees, and members as well as other items relevant to the Society's activities and history are collected and added to the archives.


2. Conference Manager (currently vacant)

a. The Conference Manager is authorized by the Board of Trustees to manage the national conferences of the Society. The Conference Manager assures that conferences are in keeping with established policies of the Board of Trustees, are self-sustaining to the extent possible, are held in comfortable and adequate facilities, and are enjoyed by all in attendance. The responsibilities of the Conference Manager are outlined in the Conference Manager Handbook.

b. The Conference Manager receives an honorarium and is reimbursed for expenditures on transportation, lodging, and meals (excluding alcoholic beverages) incurred in connection with Society business that are not paid by his/her institution. Requests for reimbursement accompanied by receipts are submitted to the Treasurer. In the absence of receipts for meals, a per diem food allowance at the amount set by the Board will be paid.

c. The Conference Manager is appointed for a term of four years, renewable at the discretion of the Board.


3. Executive Director

a. Term of office

The Executive Director is appointed by the Board for the term of four years, to begin at the first (Spring) meeting of the new Board in the midst of a presidential term.

b. Charge

The Executive Director maintains the business offices and records of the Society in order to provide continuity and help coordinate Society business. Specific duties and responsibilities of the Executive Director are listed in the Executive Director Handbook .

c. The Executive Director is an employee of the Society and is paid a salary.

d. The Executive Director is evaluated every year through a defined process conducted by the Vice-President. The President should have the personnel file and pass it on to the next President at the time of the handover. Reviews will be kept for ten years and then the confidential part (just the comments, not the summaries) will be destroyed. There should always be five reviews, so that when a new one is added, the oldest one (only the comments) are destroyed. What is turned over to the archives are the Reports minus the Appendix plus the list of materials to be submitted by the Executive Director (i.e., the list of things that have been accomplished and the list of projects that are ongoing).


4. Representative to the Committee on the Publication of American Music

The President appoints a representativeto serve as a non-voting member of the American Musicological Society's Committee on the Publication of American Music, representing the interests and concerns of the Society for American Music members, communicating with the membership on the issues and progress of the projects, and advising the Board on matters concerning the Society. This representative is limited to a term of four years.


5. Representative to US-RILM.

The US-RILM Committee is charged with finding extra-mural money to support the RILM project, and with encouraging other societies to do the same. It most often meets during the American Musicological Society's annual meeting. The Society's representative participates on the US-RILM Advisory Committee, informs the Society's membership of the needs and progress of the project, encourages Society members to write and submit abstracts for publication in RILM, and advises the Board on the level of financial support needed by the project.


6. ACLS Delagate

a. Charge

The ACLS delegate represents the Society at the annual meeting of the ACLS and any special meetings that might occur. The delegate also reports to the Board on the activities of the ACLS, offering suggestions on how the Society may take advantage of this membership.

b. Term of office

The term of office is four years, based on ACLS guidelines and runs from January through December. This position should be offered to a past president, when feasible.


7. Board Liaison to Ad Hoc Committees & Appointees

a. Charge

One of the Members-at-Large is appointed by the President to serve as a consultant and advisor to the Ad Hoc Committees & Appointees. In addition to serving as a liaison for the committees and appointees, the appointee is responsible for gathering their biannual reports (due on Aug. 15 and Feb. 15 each year in advance of Board meetings) on the appropriate report template form.  Ad-Hoc appointees include the archivist, the ACLS delegate, the program committee chair(s), the chair(s) of the local arrangement committee(s), the COPAM delegate, and the US-RILM representative.

b. Term of office

The Board Liaison serves during his or her term on the Board.


8. Board Liaison to the Governance Council

a. Charge

The Secretary serves as liaison to the Governance Council and is responsible for gathering their biannual reports (due on Aug. 15 and Feb. 15 each year in advance of Board meetings) on the appropriate report template form.

b. Term of office

The Board Liaison serves during his or her term on the Board.


9. Board Liaison to the Interest Group Council

a. Charge

One of the Members-at-Large is appointed by the President to serve as a consultant and advisor to the Interest Group Council. The liaison is responsible for working with the interest group chairs to ensure that the rotation for the conferences is upheld and the renewal process is followed. The Board Liaison meets with the entire council every year at the annual conference.

b. Term of office

The Board Liaison serves during his or her term on the Board.


10. Board Liaison to the Honors, Awards, and Subventions Council

a. Charge

One of the Members-at-Large is appointed by the President to serve as a consultant and advisor to the Honors, Awards, and Subvention Council.  In addition to serving as a liaison to each committee for honors, awards, and subventions, the appointee is responsible for gathering their biannual reports (due on Aug. 15 and Feb. 15 each year in advance of Board meetings) on the appropriate report template form

b. Term of office

The Board Liaison serves during his or her term on the Board.


11. Board Liaison to the Outreach Council

a. Charge

One of the Members-at-Large is appointed by the President to serve as a consultant and advisor to the Outreach Council.  In addition to serving as a liaison to each committee chair(s) for members of the outreach council, the appointee is responsible for gathering their biannual reports (due on Aug. 15 and Feb. 15 each year in advance of Board Meetings) on the appropriate report template form.

b. Term of office

The Board Liaison serves during his or her term on the Board.